A checklist for the captain or dock crew to complete when a charter or bareboat comes back to Flamenco, La Playita or another Panama base, before the next turnaround starts. Compare every line with the check-out sheet. Have the check-out photos, the trip's SENAN manifest, the fuel log and the charter agreement's damage terms to hand.
Fill in the fields below, then print the worksheet or download your entries as a text file. Entries stay on this page until you leave unless you download them. Don’t enter passport, card or medical details; keep copies of those separately.
How to fill it in
Take the check-out sheet and photos to the boat and walk it in the same order. Photograph anything new from the same angle as the check-out photo. If nothing is wrong, write "no change" and still sign.
Panama points to check
- Tide. At Amador the range runs 4 to 6 m. A boat returning at low water may come in at an awkward angle to a low pontoon, which is when rub rails and fenders get damaged. Note the tide so a later damage claim can be explained.
- Reefs and sand. Groundings happen on reefs and shoals around Las Perlas and San Blas. Ask directly whether the boat touched bottom. A vibration that was not there before is a diver check, not a guess.
- Coral. Anchoring on coral is damaging and can breach protected-area rules. Ask where they anchored.
- Rain. In the rainy season, check under hatches, in lockers and on cushions for water. Close up before you leave the boat.
Head count and paperwork
- Count people off against the SENAN manifest. The count matters if anything happened during the trip.
- For a bareboat under AMP Resolution J.D. 089-2020, the skipper needs certification from their country of residence and a temporary permit letter from Gente de Mar. Keep a copy with this sheet; see bareboat charter in Panama.
- Guest names and contact details are personal data under Ley 81 of 2019. Keep the sheet with the trip file, not in a group chat.
Damage and deposits
- Charge damage only under the terms of the signed charter agreement. Attach photos and a quote. Our bilingual charter agreement outline lists the clause to discuss with a lawyer.
- If there was an injury, collision or grounding, open the incident report and tell your insurer.
Then start the turnaround: fuel, water, ice, cleaning and the safety reset.
Read the companion guide
Before using this resource, read Charter turnaround at Flamenco and La Playita.
Use it alongside these guides
Charter turnaround at Flamenco and La Playita
Turning a charter boat around in Panama City: reserve fuel on VHF 10 or 9, time the dock to a 4–6 m tide, refill water and ice, land trash, reset safety.
Passenger manifests, IDs and records for Panama charters
Passenger lists for Panama charters: what SENAN and the AMP expect, IDs, waivers, Ley 81 of 2019 on personal data, and how long to keep records.
Bareboat charter in Panama: legal, insurable, sensible?
Bareboat charter is legal in Panama through an AMP-licensed yacht charter company. The renter needs a one-month AMP permit letter and may sail by day only.
Boat incident report (Panama)
Printable boat incident report for Panama: position, tide, head count vs manifest, calls to VHF 16, 911, SENAN and the AMP, insurer, evidence.
Charter agreement outline, English/Spanish (Panama)
Bilingual EN/ES clause outline for a crewed Panama charter booking, to review with a Panamanian lawyer. Spanish governs under Ley 45 de 2007, Art. 74.